The Advantages of Procurement Software

Using procurement software doesn’t just benefit your procurement department, but the whole business. Implementing an automated process can reduce errors and inefficiencies associated with manual systems, as well as freeing up procurement staff to concentrate on more valuable tasks.

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The advantages of using procurement software

 

Supports remote working

Almost 50% of us now do some work from home. The trend is likely to continue, so organisations must ensure they have the tools in place for remote working. Cloud-based procurement software provides the freedom for users to access the system from whatever location and device they want.   

Enhances visibility and reduces costs

Procurement software allows you to track your spend from a single, central location, so you have visibility across all suppliers and transactions. It also provides enhanced reporting on orders, purchases, invoices and payments.

You can see where you’re spending the most and which departments are in danger of exceeding spending limits. You can also use spending volume to leverage discounts, and by analysing your spend can identify cost-saving opportunities. 

Streamlines operational performance

The automation a procurement platform brings can improve overall operational performance. It reduces the time spent on internal processes, such as tender management and managing contracts and suppliers, by standardising workflows and improving process efficiency. Users can access all the information they need from one place, including quotes from suppliers, contact information and supplier contracts.

An automated procurement platform also reduces the opportunity for errors to be made. Instead of spending time on routine admin tasks, your procurement professionals can instead focus on more valuable work like building supplier relationships or strategic sourcing.

Better use of data

Perhaps the most significant benefit of procurement software given the prevalence of big data in today’s business activities is its impact on procurement data management. Data is kept in a central repository in one format, allowing you to access and analyse it quickly.

Procurement software has enhanced reporting capabilities, providing you with meaningful information to inform your decision making. It allows you to keep track of what users are doing within the procurement process, including placing orders and approvals. It also provides you with an audit trail for compliance purposes.

Reduces risk

Using a digital procurement platform simplifies risk management throughout the procurement process and beyond. From informing your purchasing decisions to giving you information about supplier dependency post-purchase, procurement software helps you identify risks and proactively manage them.

Automated workflow approval ensures only people with the correct authority level can approve purchases, and you can schedule reminders so you won't miss essential risk reviews.

Improves communication

Procurement software provides an effective collaboration portal which improves internal and external communication. It can store all documentation and communications in one place. Procurement staff have a real-time view of all stages of the process and don’t miss important milestones.

Automated updates and reminders can be sent to users, so they are aware of where their requests are in the process. Suppliers can communicate with your procurement team through the software and have access to information they need about their contract with your business.   

Atamis provides procurement software UK wide. For further information about our software, download our brochures here or contact us today and ask about a free online system demo. 

Request a Free Trial or
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Or, for a no-obligation 30-minute on-line demonstration at your desk,
please just email info@atamis.co.uk stating your preferred date and time.

Contact

South Gate House, Wood Street, Cardiff CF10 1EW

029 2279 0052

info@atamis.co.uk


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